Accounts payable invoice review checklist
A reviewer checklist for extracted fields, deterministic exceptions, source-PDF comparison and one explicit approval or rejection.
How to use it
Copy, assign owners, then attach real evidence.
A checklist is useful only if each item has an owner and a verifiable state. Do not mark an item complete because a tool returned a green badge.
- [ ] Exact source PDF available to reviewer - [ ] Supplier/date/amount/tax/key fields compared with extraction - [ ] Deterministic exception flags reviewed - [ ] Ambiguous or missing fields escalated - [ ] Approve/reject decision recorded once - [ ] Source and decision evidence retained
Checklist
What complete should mean.
Exact source PDF available to reviewer
Supplier/date/amount/tax/key fields compared with extraction
Deterministic exception flags reviewed
Ambiguous or missing fields escalated
Approve/reject decision recorded once
Source and decision evidence retained
The template is an operating aid, not certification.
Use the checklist to structure evidence, ownership and review. It does not replace the authoritative system, regulator, specialist audit, legal advice or professional judgement that may apply to the underlying job.
- Clean extraction remains ready_for_review, never automatic approval
- No autonomous payment, accounting/tax/legal advice or fraud assurance
- Custom extractor templates are trusted operator configuration only